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2019 Registration form

Encore Swim Team is a competitive race team in South San Jose. Swimmers from the ages of 5 to 18 participate in swim practices & swim meets from May through July each year. Although we are a competitive team, we are known for our fun, family & enthusiastic environment!

Go Dolphins!

Parent/Guardian Information

At least one parent/guardian registration is required.
New accounts will be sent an email confirmation message with instructions to setup a password.

Please indicate which parents will be volunteering this season. At least one parent/guardian is required to volunteer.

At least one parent/guardian email address must be provided.
Check the boxes to indicate which parent/guardians should receive team-wide emails.

First Name * Last Name * Email Address *
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Primary Phone Volunteer?


+ Add another parent/guardian
Athlete Information

Enter the information for each athlete being registered below. At least one Athlete registration is required.

Please note: The following groups are filled. Registrations will NOT be accepted for Athletes in these groups.

Girls 9-10 and Boys 9-10

This age group is filled. Please register on our Wait List and we will contact you if and when registrations change.

First Name * Preferred Name Middle Initial Last Name * Gender * Birth Date *
+ Add another Athlete
Home Address

Encore Swim Team

Where did you hear about Encore Swim Team? *


What school do(es) your child(ren) attend? *


I acknowledge that this registration is contingent upon my child passing tryouts (new swimmers only). ***There will be NO REFUNDS.***

I understand that NO refunds will be given. NO EXCEPTIONS.

I do hereby give consent for my child(ren) to actively participate in all activities of the Encore Swim Team.

I assume all risks and hazards incidental to participating in the Encore Swim Team approved activities and release Encore Swim Team, the Swim Team Board, Coaches, and Committee Members from any liability.

Parents are REQUIRED to sign up for a Committee and sign the Family Participation Agreement.

Swimmers must provide their own transportation to and from meets. Encore Swim Team and its coaches are not responsible for children traveling to/from swim practice, meets, or any other team events.

Enter your initials to indicate acceptance: *
Photography Release for Minor Child or Children

I hereby authorize Encore Swim Team, hereafter referred to as “Encore,” to publish photographs taken during the swim season of myself and/or my minor child(ren), and our names and likenesses, for use in the Encore Swim Team's Facebook page, website, fliers and any other promotional materials, as well as other Encore publications.

I hereby release and hold harmless Encore from any reasonable expectation of privacy or confidentiality for myself and/or for my minor child(ren). Further, I attest that I am the parent or legal guardian of the child(ren) and that I have full authority to consent and authorize Encore Swim Team to use their likenesses and names.

I further acknowledge that participation is voluntary and that neither I nor my minor child(ren) will receive financial compensation of any type associated with the taking or publication of these photographs or participation in Encore marketing materials or other Encore publications. I acknowledge and agree that publication of said photos confers no rights of ownership or royalties whatsoever.

I hereby release Encore Swim Team, its photographers of team functions, its board/committee members and any third parties involved in the creation or publication of Encore publications, from liability for any claims by me or any third party in connection with my participation or the participation of my minor children.

Encore Swim Team Parent / Swimmer Contract

The Encore Swim Team is coordinated and run by parent volunteers. In order to make the swim team season a success for our swimmers, parent participation from each family is essential. Swimmers also have a responsibility to their coach and fellow teammates to help their team be the best it can be. This contract is to make sure everyone understands what these responsibilities are so that we can work together to have the best season possible and to make it fun for everyone.


1. Parents will work at least one shift at Time Trials, each meet AND at Championships and be in attendance at each meet.

2. Fees will be paid, emergency information provided, and Parent/Swimmer contracts must be acknowledged before a swimmer is allowed in the water for the first practice session.

3. Parents and Swimmers will maintain a positive and sportsmanship-like attitude to provide our children with a positive swimming experience.

4. Swimmers need to check in with their coach one hour prior to the start of a swim meet.

5. Swimmers are required to swim in two meets in order to qualify to swim at the Championship Meet.

6. Swimmers need to sign up for the events they will be swimming on the Monday before a meet.

7. Coaches and the swim events coordinator must be notified by the Monday before a meet if you will not be swimming at the meet on Saturday. The Coaches need this information to form the relay teams.

8. Swimmers will swim with their age group at practice unless prior arrangements are made with your coach.

Enter your initials to indicate acceptance: *
Encore Swim Team Family Participation Agreement

Committee Member Responsibilities

1. Each family must work one shift at Time Trials, each meet AND one shift at the Championship meet.

2. If you will be on vacation or unable to attend the meet, it is your responsibility to find a replacement to fulfill your shift obligation and to inform your committee chair of the change.

3. You must check in prior to the start of the meet and be on time for the start of your shift.

4. If you are unable find a replacement for your shift, then $50 each shift you miss will be deducted from your $300 family participation check.

A pre-season check for $300 is required. When ALL the above requirements are met, the check will be returned to you.

Valley Aquatic League Swim Team Waiver & Release Agreement

In consideration for permission to participate in swim team activities and enter upon the premises of any hosting facility (or any rented facilities), today and on all future dates, I, for myself, and on behalf of the minor child(ren) identified above, our heirs, personal representatives and/or assigns, do hereby release, waive, discharge, and covenant not to sue any of the teams or clubs participating in swim team activities (specifically including Westgate Swim Team, Los Ranchitos Swim Team, Encore Swim Team, Morgan Hill Splash, and Los Gatos Swim and Racquet Club), its directors, officers, owners, employees, affiliated clubs, coaches, independent contractors or agents (all collectively referred to herein as the “Team”), from liability for any and all claims for personal injury, illness, death, property damage, or any other claim, including but not limited to claims arising out of the negligence of the Team, its employees or its agents. This waiver and release of liability applies to all Team activities, without limitation, regardless of whether participation requires the Participant to leave the premises of any of the specifically identified Team’s premises or facilities.

It is expressly agreed that attendance at and participation in any and all swim team activities, including but not limited to the use of the premises of any Team or any premises rented by any Team for an event, without limitation and whether engaging in swimming or other physical activities or not, shall be undertaken by the minor participant at his/her sole risk, and the Team shall not be liable for any injuries or any damages to any minor participant, or the property of any minor participant, or be subject to any claim, demand, damages or causes of action arising out of the use of, or occurring on, any Team premises (included any premises rented by the Team) regardless of whether it was caused by the negligence of the Team. This waiver and release is intended to be as broadly interpreted as allowed under California law.

The Parent/Guardian also expressly acknowledges that by signing below he or she is relinquishing all rights he or she may have to sue the Team for injuries arising out of the use of any Team premises or facilities (including facilities rented by the Team).

The Parent/Guardian also acknowledges that he or she is relinquishing, on behalf of the minor children participating in swim team activities, all rights the child may have to sue the Team for injuries arising out of the use of the team facilities or premises regardless of whether the injuries were caused by the negligence of the Team or its employees or agents (including facilities rented by the Team).

Enter your initials to indicate acceptance: *
11/12 Age Group

Please note that the 11/12s age group time for 6:00pm - 7:00pm is full.

If you are registering your 11 or 12 year old, they will be swimming at the 7:00pm - 8:00pm practice time.